VFS Global or Polish Embassy: Poland has an embassy in Bangkok, but they route applications via e-konsulat (online form) and VFS Global for submission. You’ll need to fill out the form online (e-konsulat), print it, and then apply at VFS. The Polish Embassy is quite busy, so do this well ahead of your trip (they open slots on e-konsulat that can fill up).
Official invitation (“Zaproszenie”) recommended: Poland strongly recognizes the official invitation letter (Zaproszenie). If your Polish partner can obtain a registered invitation from the Voivodeship Office in Poland, include that original. It significantly strengthens your case. If that’s not feasible, at least include a detailed personal invitation letter from your partner along with proof of their Polish citizenship or residency.
Relationship proof and additional docs: Given language differences, it may help to include a brief summary of your relationship (how you met, in a cover letter). Also, Poland sometimes asks for a criminal record certificate or other unusual docs for long stays, but for a 90-day visit it’s usually not needed. Check VFS/embassy guidelines to be sure you’re not missing something like health insurance specifics or flight reservation requirements (they tend to be strict on having a reservation, not a purchased ticket, when applying).
Financial scrutiny: Poland’s visa officers will examine your financial status carefully. Provide 3-6 months of bank statements showing regular transactions (not just a lump sum deposit). If your partner sponsors you, include their financial documents and the official guarantee if available. They may look at the sponsor’s capacity, so if your partner’s finances are limited, it’s safer if you show more on your side to compensate.
Return ties: Poland, like other Schengen states, wants proof you’ll return. Emphasize your job and family ties. The embassy may ask for an employer letter that explicitly states your expected return date to work. They are also known to sometimes call the applicant or employer to verify, so be truthful in all documents. If everything is consistent, Poland will issue the visa (often they give exactly the days you request, rarely more on first visas).
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